Simply send a WhatsApp voice note describing the job you just finished — client name, work done, and amount. Our AI extracts the details, creates a professional PDF invoice, and sends it to your customer automatically. The whole process takes about 30 seconds.
No! VoiceInvoice works entirely through WhatsApp, the app you already have. There's nothing to download, install, or learn. Just send a voice note to our WhatsApp number and you're done.
You can send voice notes in any language — English, Polish, Romanian, Irish, Spanish, or any other language. Our AI understands them all and will generate invoices in the language you prefer.
Yes, absolutely. VoiceInvoice is fully GDPR compliant. We are an Irish company with EU-based data processing. Voice notes are not stored permanently — they are processed to create your invoice and then deleted. All data is encrypted in transit and at rest.
We have three plans: Starter at €4.99/month (unlimited quotes, 30 invoices), Professional at €14.99/month (unlimited quotes, 150 invoices with payment tracking and AI Follow-Up reminders), and Business at €49.99/month (unlimited everything). All plans include a 14-day free trial. No credit card required.
Yes! We offer a 14-day free trial on all plans. No credit card required upfront. Just fill out the contact form on our homepage and we'll get you set up within 24 hours.
In Ireland, labour on construction and repair work is charged at 13.5% VAT, while materials and parts are charged at 23% VAT. VoiceInvoice automatically applies the correct VAT rate based on what you describe in your voice note. Just mention "labour" or "parts" and we handle the calculation for you.
Yes, absolutely. If you're not VAT registered, VoiceInvoice will generate invoices without VAT. You don't need to worry about VAT thresholds — just let us know during setup and we'll configure your account accordingly. You can update this setting any time.
Yes! Just start your voice note with "Quote for..." and VoiceInvoice will generate a professional quotation instead of an invoice. Quotes are numbered separately (QT-0001), marked as "Valid for 30 days", and can be easily converted to an invoice once the job is done.
Setup takes about 60 seconds. You can get started via WhatsApp by sending a message to our number, or through the web onboarding form. We'll ask for your business name, VAT number (if applicable), and email address. That's it — you're ready to invoice.
Yes! You can upload your business logo during setup and it will appear on all your invoices and quotes. Professional branding makes a great impression on clients and helps you stand out.
VoiceInvoice tracks the payment status of every invoice. You can see which are paid and which are overdue at a glance. AI-powered payment follow-up (coming soon) will automatically send polite WhatsApp reminders to clients with overdue invoices on your behalf.
Yes. VoiceInvoice remembers all your clients. Once you've invoiced a client before, just mention their name in your voice note and we'll fill in their details automatically. No need to re-enter addresses or contact information.
No. VoiceInvoice works for tradespeople in Ireland, the UK, and worldwide. We support EUR, GBP, and other currencies. VAT rules are configured per country during setup. Irish and UK Revenue/HMRC compliance is built in.
No problem at all. After the AI shows you the invoice preview, you can make corrections by voice or text — just say "change the address to..." or "the amount should be 250". You can also resend a new voice note entirely. Nothing is sent to your client until you confirm.
Still have questions? Just ask.
Start your free 14-day trial and see for yourself. No credit card needed.