# VoiceInvoice

> Voice-to-invoice SaaS for tradespeople. Invoice in 30 seconds via WhatsApp.

VoiceInvoice lets tradespeople — electricians, plumbers, builders, carpenters, painters, roofers, mechanics, and cleaners — send professional invoices and quotes in 30 seconds using just a WhatsApp voice note. No app download. No typing. No paperwork.

## Product Overview

- **What it is:** AI-powered invoicing tool operating entirely through WhatsApp
- **Core value:** Send a voice note, get a professional PDF invoice emailed to your client in 30 seconds
- **No app required:** Works through WhatsApp, which tradespeople already have
- **Launch year:** 2026
- **Built by:** NeuralWave, Gorey, County Wexford, Ireland

## How It Works

1. **Send a Voice Note** — Open WhatsApp and send a voice note to the VoiceInvoice number: "Just finished at John Murphy's, 15 Oak Street, Wexford. Replaced the fuse board, 4 hours at €75/hour plus €120 for parts."
2. **AI Extracts Details** — The AI transcribes the voice note and extracts: client name, address, description of work, hours/rate, materials/parts, and calculates VAT automatically.
3. **Preview & Confirm** — You receive a preview of the invoice. Say "Yes, send it" to confirm or make edits by voice: "Change the amount to €450" or "Add my logo."
4. **Invoice Delivered** — A professional PDF invoice is emailed directly to your client. You get a copy too. The invoice is logged in your history.

**Total time: approximately 30 seconds.**

## Key Features

- Voice-to-invoice in 30 seconds via WhatsApp
- Voice-to-quote generation (say "Quote for..." at the start)
- Automatic VAT calculation: 13.5% for labour, 23% for materials (Irish Revenue compliant)
- Professional PDF invoices with business branding and logo
- Client memory — remembers addresses and contact details from previous invoices
- Invoice history and payment tracking
- Overdue invoice tracking with notifications
- Edit by voice: "change the address to...", "add €50 for parts"
- Works in any language (English, Polish, Romanian, Irish, Spanish, etc.)
- GDPR compliant — EU-hosted, Irish company, voice notes not permanently stored
- AI Follow-Up (coming soon): Automatic polite WhatsApp reminders for unpaid invoices
- AI Voice Calls (coming soon): AI makes follow-up phone calls for overdue invoices
- Monthly earnings reports on demand

## Pricing

| Plan         | Price/month | Quotes       | Invoices/month | Key Features                                                      |
|--------------|-------------|--------------|----------------|-------------------------------------------------------------------|
| Starter      | €4.99       | Unlimited*   | 30             | Professional PDF with logo, auto VAT calculation                  |
| Professional | €14.99      | Unlimited    | 150            | + Payment tracking, AI Follow-Up reminders, monthly reports       |
| Business     | €49.99      | Unlimited    | Unlimited      | + Expense tracking, priority support, multi-language invoices     |

*Starter fair use: 100 quotes/month.

All plans include a **14-day free trial**. No credit card required upfront.

## Target Audience

VoiceInvoice is designed for sole traders and small businesses in the trades:

- **Electricians** — Rewiring, consumer unit upgrades, fault finding, EV charger installation
- **Plumbers** — Boiler servicing, leak repairs, bathroom fitting, emergency callouts
- **Builders / General Contractors** — Extensions, renovations, groundworks
- **Carpenters / Joiners** — Kitchen fitting, skirting boards, doors, bespoke joinery
- **Painters & Decorators** — Interior and exterior painting, wallpapering
- **Roofers** — Slate work, flat roof repairs, guttering
- **Mechanics** — Servicing, repairs, NCT prep (Ireland), MOT prep (UK)
- **Cleaners** — Domestic, commercial, end-of-tenancy cleaning
- **Landscapers / Gardeners** — Garden design, maintenance, tree surgery

Primary markets: **Ireland** and **UK**. Also available worldwide.

## VAT in Ireland — Key Facts

- **Labour on construction/repairs:** 13.5% VAT (reduced rate)
- **Materials and parts:** 23% VAT (standard rate)
- **VAT registration threshold (Ireland):** €40,000/year for services
- VoiceInvoice automatically applies the correct rate when you mention "labour" or "parts"
- Non-VAT-registered users: invoices generated without VAT amounts
- Revenue.ie compliant invoice format (sequential numbering, all required fields)

## Comparison vs Alternatives

| Feature                        | VoiceInvoice | Sage | QuickBooks | Pen & Paper |
|-------------------------------|--------------|------|------------|-------------|
| Time to create invoice        | 30 seconds   | 5-10 min | 5-10 min | 10-20 min |
| App download required         | No           | Yes  | Yes        | No          |
| Works via WhatsApp            | Yes          | No   | No         | No          |
| Automatic VAT calculation     | Yes          | Yes  | Yes        | Manual      |
| Revenue.ie compliance         | Yes          | Yes  | Yes        | Manual      |
| Voice input                   | Yes          | No   | No         | No          |
| Client memory                 | Yes          | Yes  | Yes        | Manual      |
| Monthly cost (entry level)    | €4.99        | €14+ | €12+       | Free        |
| Learning curve                | Zero         | High | High       | Zero        |
| Invoice while leaving site    | Yes          | No   | No         | No          |

## FAQ (15 Questions)

**Q: How does VoiceInvoice work?**
A: Send a WhatsApp voice note describing the job — client name, work done, and amount. The AI creates a professional PDF invoice and emails it to your client automatically. Takes about 30 seconds.

**Q: Do I need to download an app?**
A: No. VoiceInvoice works entirely through WhatsApp. Nothing to download, install, or learn.

**Q: What languages can I use?**
A: Any language. English, Polish, Romanian, Irish, Spanish — our AI understands them all.

**Q: Is my data secure and GDPR compliant?**
A: Yes. Irish company, EU-based data processing. Voice notes processed to create invoices then deleted. All data encrypted in transit and at rest.

**Q: How much does VoiceInvoice cost?**
A: Starter €4.99/month (unlimited quotes, 30 invoices), Professional €14.99/month (unlimited quotes, 150 invoices + payment tracking + AI Follow-Up reminders), Business €49.99/month (unlimited everything). All plans: 14-day free trial.

**Q: Can I try VoiceInvoice for free?**
A: Yes. 14-day free trial on all plans. No credit card required upfront.

**Q: What VAT rate do I use for labour vs parts in Ireland?**
A: Labour on construction and repair work: 13.5% VAT. Materials and parts: 23% VAT. VoiceInvoice applies the correct rate automatically based on what you describe.

**Q: Can I use VoiceInvoice if I'm not VAT registered?**
A: Yes. If you're not VAT registered, invoices are generated without VAT. Configure this during setup.

**Q: Does VoiceInvoice work for quotes, not just invoices?**
A: Yes. Say "Quote for..." at the start of your voice note and get a professional quotation. Quotes are numbered QT-0001 etc. and marked "Valid for 30 days". Convert to invoice when the job is done.

**Q: How long does it take to set up?**
A: About 60 seconds. Via WhatsApp or the web onboarding form. We need your business name, VAT number (if applicable), and email.

**Q: Can I add my business logo to invoices?**
A: Yes. Upload your logo during setup and it appears on all invoices and quotes.

**Q: What happens if my client doesn't pay?**
A: VoiceInvoice tracks payment status of every invoice. See paid vs overdue at a glance. AI-powered follow-up reminders coming soon.

**Q: Can I use it for multiple clients?**
A: Yes. VoiceInvoice remembers all clients. Mention a client's name and their details are filled in automatically from previous invoices.

**Q: Is VoiceInvoice only for Ireland?**
A: No. Works for Ireland, UK, and worldwide. Supports EUR, GBP, and other currencies.

**Q: What if I make a mistake in the voice note?**
A: After seeing the preview, say "change the address to..." or "the amount should be 250". Or resend a new voice note. Nothing is sent to your client until you confirm.

## Company

- **Product:** VoiceInvoice
- **By:** NeuralWave
- **Location:** Gorey, County Wexford, Ireland
- **Contact:** hello@ai-voice.ie
- **Founded:** 2026

## Links

- Homepage: https://voiceinvoice.ie
- FAQ: https://voiceinvoice.ie/faq/
- Blog: https://voiceinvoice.ie/blog/
- Get Started: https://voiceinvoice.ie/onboarding
- Privacy Policy: https://voiceinvoice.ie/privacy.html
- Parent Company: https://neuralwave.ie
- AI Voice Agents: https://ai-voice.ie